Posting Title: Logistics and Coordination Officer (NO-C), NOC Job Code Title: LOGISTICS OFFICER Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 28 January 2019-12 March 2019 Job Opening number: 19-LOG-ESCAP-110771-R-BANGKOK (N) Staffing Exercise ID: N/A
Org. Setting and Reporting
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.This position is located in the Seismic Mitigation Project (SMP) Project Management Office, Division of Administration and is limited to service in ESCAP and is in relation to the planning, coordination and execution of the Seismic Mitigation Project. The incumbent works under the direct supervision of the SMP Project Engineer and overall supervision of the SMP Programme Manager. The Seismic Mitigation Project is a multi-million dollar, multi-biennial undertaking to retrofit the existing UN Buildings at ESCAP and to be compliant with relevant international standards. The project will be multi-faceted, and the Logistics and Coordination Officer will plan and coordinate aspects related to the movement of occupants at the ESCAP premises to and from the swing space facilities, for the duration of the project.
Within delegated authority, the Logistics and Coordination Officer will be responsible for the following duties: Develops logistic and move plans and schedules to execute all activities related to movement and accommodation of staff in swing space for the duration of the Seismic Mitigation Project; Develops and implements methodologies and tools to enable effective execution of logistic plans including project specific Standard Operating Procedures (SOP); • Coordinates and oversees all logistical aspects of staff relocation directly with the client focal points and ensures all staff movements are completed in the most timely, safe, efficient and effective manners Conducts regular meetings with all stakeholders including contractors (general contractor, furniture provider, move contractor), consultants and internal ESCAP engineers and specialists (IT, Facilities, Security etc.) to ensure all stakeholders are aligned with and aware of the overall logistic plans including the movement of staff and coordination of works conducted by different stakeholders; Coordinates logistics activities with procurement, finance, human resources and other substantive units as needed;• Manages logistics assets, material, contracts and personnel to ensure timely, accountable and cost-effective delivery of expected results from logistics and move contracts and contracted personnel; Prepares regular reports and status updates for the Project Engineer and Programme Manager; Ensures that logistics requirements and activities take in to account relevant Occupational Health & Safety (OHS) standards and gives due consideration to gender-specific needs, at all times Conducts other related tasks as requested by the Project Engineer and Programme Manager; Competencies Professionalism: Knowledge of logistics operations and practices.in large scale office space construction projects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education
Advanced university degree (Master’s degree or equivalent) in supply chain management, logistics, business administration, public administration, engineering, or another related field. A relevant first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.PRINCE2 foundation and practitioner certifications for project management are an advantage.
A minimum of five years of progressively responsible experience in logistics operations in commercial or international organizations is required. Experience in managing logistics related to large scale construction projects is required. Experience in coordinating temporary relocation of occupants during office space renovation is highly desirable. Experience in managing contracts related to logistics activities is desirable. Relevant experience in developing the project specific SOP is an asset. Experience working in the United Nations Common Systems or international organization is an advantage.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; a working knowledge of Thai is required for client and contract liaison.
Assessment Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. Candidates for this post must be Thai nationals.Appointment against this post is on a local basis; candidates shall be Thai nationals and will be recruited in the country or within commuting distance of the ESCAP office. If no suitable local candidate is identified, Thai nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to traveling and relocating to Bangkok in the event of an employment offer.Note to current staff members at the General Service level: Should a current General Service staff member be selected for this post, he/she would need to resign from his/her General Service appointment before receiving a new appointment at the National Officer level. Locally recruited General Service staff members applying for this post must meet the minimum requirements, including academic qualifications and years of relevant experience. Relevant experience in the General Service category at G-6 and G-7 levels may count towards experience requirements.This post is funded from extra-budgetary resources. The initial appointment is for a period of one year. Extension of appointment is subject to satisfactory performance and availability of funds. ESCAP is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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